Strategic Meetings Management

MEETINGS MANAGEMENT MADE SIMPLE

Strategic Meetings Management helps corporations and other large organizations gain visibility into meeting spend, establish policies for meetings across the enterprise, and measure the return on investment of meetings based on business objectives. Certain Software’s Strategic Meetings Management solutions provide procurement and meetings professionals who are implementing a Strategic Meetings Management Program (SMMP) the ability to effectively gain control and organize meetings throughout the organization. By offering a shared platform for collaboration around the corporation’s meetings, users of Certain’s Strategic Meetings Management solutions can achieve significant cost savings and rapid return on investment. By tracking meetings from proposal to actual spend, organizations can save money and make better decisions regarding which events to fund in the future.

Features at a Glance

• Track Estimates and Budgets
• Easy Online Approvals
• Spend Consolidation
• Email Automation
• Automatic Budget Estimator
• One-Click Reporting
• Intranet-linked Approval Forms
• Branded Web Request Portals

Certain Software brings a full set of capabilities to the meetings professional, in a cost-effective and modular-based platform. Meetings Management will:

SAVE TIME & REDUCE EXPENSES

Never before have cost savings been so critical to organizational success. With constant pressure from shareholders, regulators, and executives to account for costs, meetings managers need a way to gain visibility into meetings spend, offer clear and easy access for meetings approvals, and save time in the elimination of repetitive tasks.

• Share critical meeting data in one centrally managed system
• Configure your organization’s spend categories complete with rollup
• Client and requester entry of meeting data saves planner time
• Easily monitor status of each meeting and event through the entire event lifecycle

COLLECT MEETING DETAILS ONLINE

Easily build websites that collect meeting details throughout the organization and allow meeting budget approvers to review cost estimates using simple internet-based forms.

• Create a standard set of organizationally-tailored meeting request forms
• Planners, clients, and approvers view scheduled meetings through a user-friendly web portal
• Requester and planners can update or cancel meetings with a single click

KNOW YOUR COSTS WITH BUDGET ESTIMATOR

Certain’s Strategic Meetings Management solutions automate budget estimation and automatically route meeting cost details to the person who approves the expenditure. No more guessing or manual spreadsheets.

• Create fast and accurate budgets for meetings with an easy to use budget estimator
• Configure budgetary estimates for unlimited spend categories
• Planners can track actual event expenses later, alongside estimates for budget reconciliation and billing

AUTOMATE THE APPROVAL PROCESS

Save time and expenditure approval process by providing meeting approvers with essential meeting request details and budget estimates with Certain’s Strategic Meetings Management software solution.

• Ensure accountability by tracking approvals for each event
• Route approvals through email to the correct person
• Approvers use web-based tools to approve the request and authorize budget limit

EASY REPORTING AT YOUR FINGERTIPS

With robust, planner-friendly reporting tools, both meetings and procurement gain a 360-degree view of the organization’s meetings practice.

• Report on budget results by spend category across the entire meetings practice
• Gain visibility into vital performance statistics such as cost per attendee
• Filter reports on requester, meeting status, type, location, budget level, and many more fields